The Library takes out the friction.
The instructions for every off-title search, ready for clerk and lawyer review: where to order, how to pay, who to contact, and what arrives. One repeatable workflow per file.
Common off-title searches, each with instructions behind it.
A few of the off-title searches the Library covers. Each address surfaces the subset that actually applies, so the team is not guessing what is relevant.
Tax certificates
Outstanding tax status, provincial and municipal, with forms and payees.
Building department
Open permits, work orders, and building inspection history.
Zoning compliance
Current zoning, overlays, and compliance letters.
Utilities
Water, hydro, and gas account status and transfer procedures.
Conservation authority
Regulated-area flags and permitting history.
Fire department
Fire code violations, inspections, and active orders.
Health department
Septic, food establishment, and public-health notices.
Sewers
Sanitary and storm sewer connection records.
Heritage
Designations, easements, and heritage conservation districts.
Need a search that is not listed? A team can add and track any search as a custom search, even ones we have not documented yet. We add new instructions based on real file demand.
The same clear instructions, every search.
Each Library entry carries the practical detail a clerk needs, plus inquiry letters for single-PIN and multi-PIN files, ready for your team to review and send. Clerks can review, correct, and update the instructions based on the file.
Where to order
The exact municipal body or office each search goes to, so no one is guessing where a request belongs.
How to pay
Current fees and accepted payment methods, kept up to date so a file is not held up at the counter.
Who to contact
The office and contact details for the request, plus portal links where a search is ordered online.
What arrives
What the response looks like and how it is recorded, so the file has a clear, reviewable trail.
One repeatable off-title workflow for every file.
Bakers puts the contacts, fees, forms, and instructions your team already relies on in one place, so the whole team can start from the same checklist instead of rebuilding it each file.
- Clerks rebuild the checklist from memory or old files.
- The instructions live in email, Word docs, and individual experience.
- Associates chase status updates across inboxes.
- Partners get inconsistent outputs across teams.
- Updates are lost after the file closes.
- Start from a property-specific checklist.
- Contacts, fees, forms, and steps live in one library.
- File status is visible in one place.
- The firm works from one repeatable playbook.
- Opt-in updates to the instructions improve the next file.
Every verified update makes the next file easier.
Bakers can capture opt-in updates to fees, contacts, portal links, forms, and changes to the instructions as clerks and lawyers work. Your file details stay private. The instructions get better over time.
Illustrative: example contributions shown. Opt-in only: you decide what to share, typically fees, contacts, portal links, and process changes. Nothing about your file, the property, or the parties ever leaves it.