Off-title diligence, standardized.
Enter a property and Bakers helps your team build the right checklist, prepare the inquiries, track every request, and generate a cleaner final report.
Tax certificates, zoning, building, fire, conservation, utilities, heritage, and other municipal searches behind Ontario closings.
Interactive sample: pick a property, open a search, and see the checklist your team works from.
123 King Street West
Toronto, ON · PIN 21345-6789 · Downtown office tower
Tasks
3 open · 4 clearTax certificate
RecommendedOutstanding tax status, provincial and municipal, with forms and payees.
Contact
- Office
- City of Toronto · Revenue Services
- Website
- Open link
Fees
- Fee
- $70.50
- Payment
- Cheque or credit card
Template letters
Built in Ontario with real-estate lawyers and clerks who deal with municipal off-title searches every day.
Currently being used by Ontario real-estate teams to improve service quality, reduce errors, move faster on diligence, easily support portfolio transactions, increase visibility into a file, and demonstrate to clients your firm is adopting AI to service them better. If you’d like to give your team the tools & resources to work faster too, contact us for a demo today!
Off-title is repetitive, manual, and scattered.
Every Ontario real-estate team we talk to runs into the same friction, not because the work is hard, but because the information is scattered and the legwork repeats on every file.
The same information, re-gathered on every file.
Phone calls, portals, forms, and fees, re-confirmed from scratch each closing, because a municipality's process and fees can change at any time.
Getting new staff up to speed takes time.
The contacts, fees, and instructions live in experience and old files. Without one place to point to, ramping someone new (or covering a file you didn't open) means rebuilding that context.
Similar files handled differently across the team.
Two lawyers, two ways of working, two different-looking files. That inconsistency slows closings down, is ripe for error, and quietly widens professional-liability exposure.
Search starts the file. The Library runs the work.
Search builds the first-draft checklist in minutes. The Library gives your team the practical instructions to run each search. And project tracking keeps every task and issue on the file visible in one place.
Fast first-draft from public data.
Pulls municipal open data, procedural info kept current by web-searching agents, and contributions from Bakers customers into a starting checklist in minutes, not hours. Your clerk reviews, corrects, and confirms, but starts on the five-yard line, never from a blank file.
Explore Bakers Search →Practical instructions for each search, ready for clerk and lawyer review.
Every off-title search has clear instructions: where to order, how to pay, who to contact, and what arrives, plus inquiry letters. Standardized steps so every clerk works the file the same way, with a visible record behind every file.
Explore Off-title Library →Track any task or issue on the file, not just searches.
Open and track any task or issue on a file (lease reviews, adjoining lands, corporate searches, title work, deal-specific side agreements, escrow arrangements, post-closing undertakings and more!) right alongside the off-title work. The whole team sees what's open, what's done, and what still needs attention, instead of chasing it across inboxes and spreadsheets.
Explore Project tracking →From property to off-title workflow in minutes.
The same four (4) steps on every file. The interactive sample above shows the off-title library: the checklist, contacts, fees, and statuses from which your team can work.
Enter property details
Address, PIN, and roll number. One starting point for the whole team.
Get the recommended checklist
The off-title searches that apply to your property, including contact information, fees, steps, and response times.
Prepare and track requests
Inquiry letters ready for your team to review and send, plus statuses, outstanding items, and review flags, kept current in one place.
Generate the final report
A clear record of what was ordered, what came back, what is still outstanding, and what has been reviewed.
Your team stays in control.
Bakers organizes the off-title work. The legal decisions and the file stay firmly with your team.
One workflow, four points of view.
The same standardized file, read the way each person on the deal needs to read it.
Standardize off-title without changing your tools.
One repeatable playbook for the whole team, plus a bird's-eye view of every open file and a clearer audit trail across the practice.
Know what is outstanding before it becomes urgent.
See what has been requested, what has come back, what needs review, and what still has to move before the file can close.
Run the file without rebuilding the process.
Contacts, fees, ordering instructions, letters, statuses, and the file checklist in one place, then tune the workflow to the file in front of you.
Run off-title like a much larger team.
Start from a strong checklist and keep the file organized, without the scattered notes, old emails, or memory, or standing up the process yourself.
Try Bakers on one real file.
Pick one active file. We will help your team set up the off-title workflow, run through the checklist, and decide whether Bakers is worth using again.
Bakers is priced around real-estate workflow usage, not per-seat access. Pilot pricing is designed so your team can test one real file before committing.
No per-seat math. You will work directly with Nelly, our founder, who runs the pilot reviews herself.
- File count
- 1 real file
- Seats
- Unlimited
- Commitment
- None
- Setup
- Founder-led
Questions we hear in the first call.
Real estate clerks, lawyers, and conveyancing teams doing commercial or complex residential closings. We're starting with Ontario, though a team can run a file and add tasks for any search, even ones we haven't documented yet. Bakers standardizes the off-title workflow and works with your system of record today, with off-title as the entry point to running the whole file, open to close. It does not replace your legal judgment.